Privacy Policy

LEGAFLOW

Compliance Platform for Content Creator Agencies

Privacy Policy

Protection of Personal Data

Version 1.0

Effective Date: 15 April 2026 | Last Updated: 15 April 2026

PUBLISHER OMAZEO SP. Z O.O. Plac Bankowy 2, 00-095 Warszawa, Poland KRS: 0000879770 | NIP: 7842524687 | REGON: 387980205 Share capital: 20,000 PLN (fully paid-up)

1. Identity of the Controller and Nature of the Platform

1.1. Publisher and Data Controller

This Privacy Policy (the "Policy") is issued by OMAZEO SP. Z O.O., a limited liability company incorporated under the laws of the Republic of Poland, registered with the Polish National Court Register (KRS) under number 0000879770, bearing tax identification number NIP 7842524687, statistical number REGON 387980205, having a share capital of twenty thousand Polish złoty (20,000 PLN) fully paid-up, and with its registered office at Plac Bankowy 2, 00-095 Warszawa, Poland (the "Company", "LegaFlow", "we", "us", "our"). The Company acts as Controller of Personal Data within the meaning of Article 4(7) of Regulation (EU) 2016/679 (the General Data Protection Regulation, or "GDPR") for the Processing activities described in this Policy, except where expressly indicated otherwise.

1.2. Nature of the Platform

LegaFlow is a proprietary technology solution operated as software-as-a-service (SaaS). The platform is designed exclusively for business users — namely, Agencies that manage Content Creators operating on third-party monetization platforms. The platform automates the deployment of structured compliance questionnaires, collects and analyses the responses of enrolled Content Creators, computes algorithmic risk indicators, aggregates such indicators into Agency-level dashboards operating on a strict privacy-by-design principle, produces exportable PDF Compliance Reports, maintains tamper-evident append-only audit trails, and administers the discretionary Legal Defense Assistance Program.

LegaFlow is a business-to-business (B2B) service. Only Agencies are subscribers to the platform; Agencies must be duly registered professional operators (see the Terms of Service, Section 4.1). Content Creators are not customers of the Company and do not pay the Company; they are enrolled by Agencies as end-users and interact with the platform through accounts provisioned by, or on behalf of, the Agencies. This Policy nonetheless describes the rights of Content Creators, of Agency users, and of all other individuals whose Personal Data is Processed by the Company.

1.3. Scope

This Policy applies to the Processing of Personal Data in connection with: (i) the legaflow.io website and all subdomains operated by the Company; (ii) the LegaFlow platform and all related services; (iii) commercial prospecting and sales interactions; (iv) customer support and account management; (v) the discretionary Legal Defense Assistance Program; and (vi) the Company's internal operations, to the extent Personal Data is Processed.

1.4. Applicable Law

As a Controller established in Poland, the Company is subject as a matter of primary law to: the GDPR; the Polish Act on the Protection of Personal Data of 10 May 2018 (Dz. U. 2018 poz. 1000, as amended); the Polish Act on Electronic Services of 18 July 2002; the Polish Telecommunications Law and the Electronic Communications Law of 12 July 2024; and the guidance of the President of the Polish Personal Data Protection Office (Urząd Ochrony Danych Osobowych, "UODO"). Where the Company offers services to, or monitors the behaviour of, Data Subjects in other jurisdictions, the Company additionally complies with the applicable law of those jurisdictions (see Sections 12 to 15).

2. Allocation of Roles under Data-Protection Law

The Company's role under data-protection law varies according to the nature of the Processing activity. This Section describes the allocation of roles.

2.1. Company as Controller

The Company acts as Controller in respect of:

2.2. Company as Joint Controller with the Agency

The Company and each Agency act as Joint Controllers within the meaning of Article 26 GDPR in respect of:

A Joint-Controller Arrangement is incorporated by reference into the Data Processing Agreement ("DPA") concluded between the Company and each Agency. The DPA allocates responsibility for providing information to Content Creators, for handling their rights requests, and for cooperating with supervisory authorities. The essence of the arrangement is made available to Content Creators upon request to dpo@legaflow.io.

2.3. Company as Processor on behalf of the Agency

The Company acts as Processor within the meaning of Article 28 GDPR on behalf of the Agency in respect of:

The Agency is the Controller of such data. The Company Processes it solely according to the Agency's documented instructions and the DPA concluded with the Agency. Content Creators who wish to exercise rights in respect of such data should in principle contact their Agency first; the Company will support the Agency in handling such requests and will not unilaterally disclose, modify, or erase such data without the Agency's instruction, except where required by law.

2.4. Relationship with Content Creators

The Company has no direct contractual relationship with individual Content Creators. Each Content Creator is engaged by, and contractually bound to, an Agency. Content Creators do not pay the Company. Nevertheless, certain Processing activities affect Content Creators directly, and Content Creators therefore benefit from the rights set out in this Policy in addition to any rights under their contract with the Agency. Content Creators may contact the Company directly at dpo@legaflow.io to exercise those rights.

3. Definitions

"Personal Data" means any information relating to an identified or identifiable natural person.

"Special Categories of Personal Data" means Personal Data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, genetic data, biometric data processed to uniquely identify a person, health data, and data concerning a natural person's sex life or sexual orientation.

"Processing" means any operation performed on Personal Data, including collection, recording, organisation, structuring, storage, adaptation, retrieval, consultation, use, disclosure, alignment, combination, restriction, erasure, or destruction.

"Controller" means the natural or legal person who determines the purposes and means of Processing.

"Processor" means the natural or legal person who Processes Personal Data on behalf of the Controller.

"Joint Controllers" means two or more Controllers that jointly determine the purposes and means of Processing.

"Data Subject" means the identified or identifiable natural person to whom Personal Data relates.

"Agency" means any legal entity or duly registered sole trader subscribing to the LegaFlow platform.

"Content Creator" means any adult natural person engaged by an Agency and enrolled by that Agency on the LegaFlow platform.

"KYB" means Know-Your-Business, the identity-assurance process conducted on Agencies.

"KYC" means Know-Your-Customer, the identity-assurance process conducted on Content Creators via Veriff.

"Risk Score" means the 0-to-100 algorithmic indicator produced by the platform on the basis of Survey responses.

"Survey" means a structured questionnaire administered through the platform to Content Creators.

"Compliance Report" means a structured PDF document produced by the platform summarising the compliance posture of an Agency.

4. Categories of Personal Data Processed

4.1. Agency Users — KYB Data

In connection with the onboarding, registration, and ongoing monitoring of Agencies, the Company processes KYB data, which may include: full legal business name; legal form; commercial register number; tax identification number; statistical numbers; registered address; country of operation; proof of ultimate beneficial ownership (names, dates of birth, nationality of natural persons holding 25% or more); corporate documents (extracts, articles of association, declarations of authorised representatives); tax-residency confirmations; sanctions-list screening results. In addition, for each Agency user account: full name; business email; business phone number; job title; login credentials (hashed and salted); session tokens; authentication logs; device and browser metadata; IP address; communications with support; billing information (company name, VAT number, registered address, payment-method identifier). Full payment-card numbers are never stored by the Company; they are tokenised by Stripe.

4.2. Content Creators — KYC and Survey Data

The following categories of Personal Data relating to Content Creators are Processed through the platform:

4.3. Special Categories of Personal Data

Because the platform operates in the adult-content sector, Survey responses and uploaded documents may contain Special Categories of Personal Data — in particular data concerning sex life or sexual orientation, health data (including mental health), and biometric data (Veriff). The Company applies the enhanced safeguards required by Article 9 GDPR. Special-Category data is Processed exclusively on the basis of: (a) explicit consent obtained by the Agency from the Content Creator at enrollment and renewed through periodic Surveys (Article 9(2)(a) GDPR); or (b) establishment, exercise, or defense of legal claims (Article 9(2)(f) GDPR) in the context of the Legal Defense Assistance Program. Content Creators may withdraw consent at any time by contacting their Agency or by writing to dpo@legaflow.io. Withdrawal does not affect the lawfulness of Processing carried out before withdrawal, and does not affect Processing based on a different lawful ground (such as the defense of legal claims).

4.4. Website Visitors

IP address (truncated for analytics); browser type; operating system; referrer URL; pages visited; duration; language; preference cookies. The Company uses privacy-preserving self-hosted analytics with IP truncation. The Company does not deploy advertising pixels from Meta, Google Ads, TikTok, LinkedIn, or similar networks. See the Cookie Policy for details.

4.5. Business Contacts

Full name; business email; business phone number; employer; job title; correspondence history; contract and invoice data.

5. Purposes of Processing and Legal Bases

The Company Processes Personal Data only for specific, explicit, and legitimate purposes, and only on the basis of a valid legal ground under Articles 6 and, where applicable, 9 GDPR.

PurposeCategoriesLegal BasisRetention
Provision of the platform to AgenciesAgency user data, Creator data uploaded by AgencyContract (Art. 6(1)(b)) with AgencyDuration of subscription + 5 years
KYB verification of AgenciesCorporate docs, UBO data, sanctions screeningContract + legal obligation (AML, sanctions)5 years after end of relationship
KYC identity verification via VeriffBiometric, ID document, age checkConsent (Art. 9(2)(a)) + legal obligation (age)5 years from verification
Periodic Surveys and Risk ScoringSurvey responses, derived indicatorsConsent (Art. 9(2)(a)) for special-category content; legitimate interest (Art. 6(1)(f)) for non-special content5 years from Survey
Tamper-evident audit logsHashed event metadataLegal obligation + legitimate interest (evidentiary integrity)5 years minimum
Billing, accounting, tax (incl. VAT)Agency billing data, invoicesLegal obligation (Art. 6(1)(c)) — Polish Accounting Act of 29 Sept. 199410 years
Customer supportCorrespondence, account metadataContract + legitimate interest3 years from closure
Fraud prevention and securityLogs, IP, device metadataLegitimate interest (Art. 6(1)(f)) — information security12 months; longer if incident
Sales and prospectingBusiness contact dataLegitimate interest; consent for email marketing where required3 years from last contact
LDA Program administrationCreator/Agency dispute dataLegitimate interest + consent + establishment of legal claims (Art. 9(2)(f))10 years
Compliance with legal obligationsVariesLegal obligation (Art. 6(1)(c))As required by law

6. Sources of Personal Data

The Company obtains Personal Data from the following sources:

7. Automated Decision-Making and the Risk Score

7.1. Nature of the Risk Score

The platform computes an algorithmic Risk Score (0 to 100) for each enrolled Content Creator on the basis of Survey responses, submission cadence, Veriff outcomes, and documentary inputs provided by the Agency. The Risk Score is used to produce compliance alerts and to populate the Agency's dashboard. It is an internal decision-support indicator; it does not, by itself, determine any outcome external to the platform.

7.2. Article 22 GDPR Safeguards

The Risk Score is not a fully automated decision producing legal or similarly significant effects on the Content Creator within the meaning of Article 22(1) GDPR. It is reviewed by the Agency (and, in certain cases, by the Company's compliance team) before any consequential action is taken. Where a Risk Score (or any other automated output) might contribute to a decision producing legal or similarly significant effects on a Data Subject — for example, suspension of enrollment, LDA-Program disqualification, or reporting to authorities — the Data Subject has the right to: (a) obtain human intervention by writing to dpo@legaflow.io; (b) express their point of view; and (c) contest the decision. The Company does not use the Risk Score as the sole basis for any decision producing legal or similarly significant effects on a Content Creator.

8. Recipients and Subprocessors

8.1. Internal Recipients

Personal Data is accessible internally only to authorised personnel of the Company (compliance, engineering, legal, support, security, finance) on a need-to-know basis, subject to contractual and statutory confidentiality obligations and to role-based access controls.

8.2. Subprocessors

The Company engages the following categories of Subprocessors, each bound by a written data-processing agreement incorporating the obligations required by Article 28 GDPR and, where applicable, the EU Standard Contractual Clauses or the UK International Data Transfer Agreement.

SubprocessorPurposeLocationTransfer Mechanism
Veriff OÜKYC identity verification, age confirmation, sanctions screeningEstonia (EU)EU — no additional mechanism required
Stripe Payments Europe, Ltd. / Stripe, Inc.Payment processing, tokenisation, billing, fraud detectionIreland (EU), United StatesEU SCCs + Supplementary Measures; UK IDTA
Supabase Inc.Managed database (PostgreSQL), authentication, object storageEEA (EU region)EU SCCs where applicable
Vercel Inc.Frontend hosting, edge compute, content deliveryGlobal edge with EU data residencyEU SCCs + Supplementary Measures
ResendTransactional and notification emailEUEU region; SCCs for any US fallback
Specialist counsel and partner law firmsLegal defense under the LDA Program, regulatory adviceCountry of matterCase-by-case; professional secrecy

The current list of Subprocessors is published at legaflow.io/subprocessors. Agencies may subscribe to notification of new Subprocessors with a thirty (30) day objection period.

8.3. Third Parties

Personal Data may also be disclosed to: (a) the Agency that enrolled the Content Creator, for purposes of the Agency's own compliance management; (b) competent authorities, courts, regulators, and tax authorities, where required by law or in response to a valid order; (c) professional advisors (lawyers, auditors, accountants) bound by professional secrecy; (d) successors in the context of a merger, acquisition, or reorganisation, subject to equivalent protections; and (e) other parties with the Data Subject's documented consent.

8.4. No Sale, No Share, No Targeted Advertising

The Company does not sell Personal Data, does not rent Personal Data, does not trade Personal Data for monetary or other valuable consideration, and does not share Personal Data for cross-context behavioural advertising. The Company does not use Personal Data to build advertising audiences, does not synchronise Personal Data with advertising platforms, and does not permit Subprocessors to use Personal Data for their own purposes.

9. International Data Transfers

The Company Processes Personal Data primarily within the European Economic Area. Where Personal Data is transferred to a country outside the EEA that is not the subject of an adequacy decision of the European Commission, the Company relies on one of the following safeguards pursuant to Chapter V GDPR:

A copy of the safeguards applicable to any specific transfer may be obtained by writing to dpo@legaflow.io.

10. Data Retention

Personal Data is retained only for as long as necessary for the purposes for which it was collected, and in accordance with the retention periods set out in the table in Section 5. The main periods are:

Upon expiry of the applicable retention period, Personal Data is deleted, anonymised, or archived in restricted-access cold storage for the strict duration of any residual legal obligation.

11. Data Subject Rights

Data Subjects in the European Economic Area, the United Kingdom, and Switzerland have the following rights under the GDPR, the UK GDPR, and the Swiss FADP respectively. The Company will honour verifiable requests within one (1) month of receipt, extendable by two (2) further months where necessary taking into account the complexity and number of requests (Article 12(3) GDPR):

(a) Right of access (Article 15 GDPR) — to obtain confirmation of Processing and a copy of the data;

(b) Right to rectification (Article 16) — to have inaccurate or incomplete data corrected;

(c) Right to erasure / "right to be forgotten" (Article 17) — subject to legal retention obligations;

(d) Right to restriction of Processing (Article 18);

(e) Right to data portability (Article 20) — to receive data in a structured, machine-readable format;

(f) Right to object (Article 21), including an absolute right to object to Processing for direct-marketing purposes;

(g) Right not to be subject to solely automated decisions (Article 22);

(h) Right to withdraw consent at any time where Processing is based on consent (Article 7(3));

(i) Right to lodge a complaint with a supervisory authority (Article 77 GDPR; Article 15 UK GDPR); see Section 17.

Requests should be addressed to dpo@legaflow.io with information sufficient to verify the requester's identity. Where the request relates to data Processed by the Company as a Processor on behalf of an Agency, the Company will forward the request to the Agency and support its handling.

12. Additional Information for Poland and the European Economic Area

As a Controller established in Warsaw, Poland, the Company is subject to the supervision of the President of the Polish Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych, "UODO"). Data Subjects located in Poland or in any other EEA Member State may exercise their GDPR rights by writing to dpo@legaflow.io and may, at any time and without prejudice to any other administrative or judicial remedy, lodge a complaint with the UODO or with the supervisory authority of their Member State of habitual residence, place of work, or alleged infringement (Article 77 GDPR).

The Company has voluntarily designated a Data Protection Officer (DPO) within the meaning of Articles 37 to 39 GDPR. The DPO may be contacted at dpo@legaflow.io or by post to OMAZEO SP. Z O.O., Plac Bankowy 2, 00-095 Warszawa, Poland, for the attention of the DPO.

The Company complies with the Polish Act on the Protection of Personal Data of 10 May 2018 and with the guidance of the UODO, including on the Processing of biometric data, the documentation of consent, and the management of data breaches.

13. Additional Information for United Kingdom Residents

For Data Subjects located in the United Kingdom, the Company complies with the UK GDPR and the UK Data Protection Act 2018. Complaints may be lodged with the Information Commissioner's Office (ICO), Wycliffe House, Water Lane, Wilmslow SK9 5AF, ico.org.uk. Where required by Article 27 UK GDPR, the Company has appointed a UK representative whose contact details are published at legaflow.io/legal/representatives.

14. Additional Information for California Residents

This Section supplements the Policy and applies to Personal Information of California residents within the meaning of the California Consumer Privacy Act as amended by the California Privacy Rights Act (CCPA/CPRA).

14.1. Categories Collected and Sources

In the preceding twelve (12) months, the Company has collected the following categories of Personal Information: identifiers; commercial information; internet or other electronic network activity; geolocation (approximate); professional information; sensitive Personal Information (for Content Creators: government identifiers, biometric identifiers via Veriff, data concerning sex life or sexual orientation). Sources and purposes are described in Sections 5 and 6.

14.2. No Sale, No Share, No Targeted Advertising

The Company does not sell Personal Information and does not share Personal Information for cross-context behavioural advertising within the meaning of the CPRA. The Company honours the Global Privacy Control (GPC) signal.

14.3. Rights of California Residents

California residents have the rights to: (a) know what Personal Information is collected, used, disclosed, and sold/shared; (b) delete Personal Information, subject to statutory exceptions; (c) correct inaccurate Personal Information; (d) opt out of sale or sharing (not applicable — the Company does neither); (e) limit use and disclosure of sensitive Personal Information; (f) non-discrimination for exercising CPRA rights; and (g) portability. To exercise these rights, California residents may write to dpo@legaflow.io or use the "Do Not Sell or Share My Personal Information" link on legaflow.io (included for transparency even though the Company does not sell or share). Authorised agents may submit requests with written authorisation.

15. Additional Information for Other Jurisdictions

15.1. Brazil (LGPD)

For Data Subjects located in Brazil, the Company complies with the Brazilian Lei Geral de Proteção de Dados (LGPD, Law 13.709/2018). Personal Data is Processed on the bases set out in Article 7 LGPD (for non-sensitive data) and Article 11 LGPD (for sensitive data). Data subjects have the rights set out in Article 18 LGPD (confirmation, access, correction, anonymisation, portability, deletion, information on sharing, information on consent, revocation of consent). Requests should be addressed to dpo@legaflow.io. The Company has designated an Encarregado de Dados (dpo@legaflow.io) within the meaning of Article 41 LGPD. Complaints may be lodged with the Autoridade Nacional de Proteção de Dados (ANPD, gov.br/anpd).

15.2. Switzerland (nFADP)

For Data Subjects located in Switzerland, the Company complies with the revised Federal Act on Data Protection (nFADP), in force since 1 September 2023. Data Subjects have rights of access, rectification, erasure, and objection equivalent to those set out in Section 11. Complaints may be lodged with the Swiss Federal Data Protection and Information Commissioner (FDPIC), Feldeggweg 1, 3003 Berne.

15.3. Other Jurisdictions

Where applicable, the Company complies with additional data-protection laws of jurisdictions in which its services are offered (including, without limitation, the UAE Federal Decree-Law No. 45 of 2021 on the Protection of Personal Data, the Canadian PIPEDA, the Australian Privacy Act 1988). Specific information and additional rights are made available on request to dpo@legaflow.io.

16. Security Measures

The Company implements technical and organisational measures appropriate to the risks presented by Processing, within the meaning of Article 32 GDPR, including:

No security measure is perfect. The Company makes no guarantee of absolute security and expressly disclaims any such guarantee.

17. Data-Breach Notification

In the event of a Personal Data breach likely to result in a risk to the rights and freedoms of Data Subjects, the Company will:

18. Supervisory Authorities

Data Subjects have the right to lodge a complaint with the competent supervisory authority, in particular:

19. Amendments

The Company may amend this Policy from time to time to reflect changes in law, technology, or business practice. Material amendments will be notified to Agencies by email and posted on the platform and the legaflow.io website at least thirty (30) days before they take effect, except where earlier entry into force is required by law. The date of the most recent version is indicated at the top of this document. Continued use of the platform after the effective date of an amendment constitutes acceptance of the amended Policy.

20. Contact

Questions, requests, or complaints concerning this Policy or the Processing of Personal Data should be addressed to:

21. Acknowledgement and Governing Law

By creating an account, using the LegaFlow platform, subscribing to LegaFlow services, or otherwise providing Personal Data to OMAZEO SP. Z O.O., the Data Subject acknowledges having read and understood this Privacy Policy. Where applicable, separate explicit consents are collected through the account-creation flow, the Veriff verification flow, and the Survey deployment flow; such consents may be withdrawn at any time by contacting dpo@legaflow.io.

This Privacy Policy is governed by Polish law and is drafted in English. Where the Company publishes translations, the English version prevails in the event of any discrepancy. Mandatory provisions of the data-protection law applicable to a Data Subject's habitual residence remain unaffected.